This position is responsible for providing program support to further the work of the GPS Program including logistical, and communication support to coordinate program business, administrative matters and to provide fiscal processing and tracking for receipts and payables, check requisitions and expenditures. GPS Site Coordinator services include: facilitating session outreach and recruitment; screening; administering assessments; preparing client development plans; creating and maintaining client files; coordinating client development activities; monitoring and tracking client progress including administering data collection and evaluation instruments; and resource development including linking clients to appropriate support services.
Essential Duties and Responsibilities
- Provides administrative support services.
- Coordinates and tracks the flow of office activities to enhance the efficiency of the organization.
- Provides required program support for program activities.
- Facilitates after-school program business transactions and uses telephone, e-mails, and hard mail.
- Provides timely data entry and reporting to support grant deliverables.
- Facilitates program meetings, parent meetings, and arrangements including catering.
- Tracks and routes incoming program mail; logs and processes invoices and payments.
- Maintains communication with supply and service providers, tracks work orders and other activities related to day-to-day program support.
- Handles travel arrangements and expense reconciliations.
- Handles ordering and distribution of supplies and materials necessary to carry out the work of the GPS afterschool program staff.
- Participate in agency meetings, in-service trainings, and workshops as deemed appropriate.
- Perform other duties as necessary.
Qualifications and Competencies
- Position requires a high school diploma with some college-level courses (preferably an AA Degree) and a minimum of 2 years experience in program support functions including financial management-related functions.Must obtain Florida Child Care Professional Certificate.
- Excellent organizational efficiency, attention to detail, and ability to work independently.
- Strong prioritization, time management, and interpersonal skills.
- Computer proficiency is required with demonstrated ability to use MS Office programs, Excel spreadsheets, mail merge, and other functions for contact management and reporting purposes.
- Ability to create and manage financial spreadsheets.
- Excellent ability to read/write/speak English. Bi-lingual Creole preferred but not required.
- Excellent ability to follow directions and produce accurate work products.
- Excellent interpersonal skills, cultural competence, and ability to work effectively with a variety of audiences, youth, and adult volunteers.
This is an outstanding opportunity to be a part of a highly effective nonprofit program. Gang Alternative, Inc. will offer a competitive compensation package including base salary, health, 403b and vacation benefits.
Gang Alternative, Inc. is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.
This position shall have access to information in a personnel and client’s record only to the extent that such information is required to carry out job duties. Any information obtained will only be used by or disclosed to those who have a need to know to ensure the provision of quality client care. Staff and client information are held in strict confidence.
The above statements are intended to describe the nature and level of work performed. They are not to be construed as an exhaustive list of all duties required of personnel so classified. Responsibilities, knowledge, skill, abilities and working conditions may be supplemented or revised at any time.
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